Privacy Policy

Last Updated: March 10, 2026

CODS.LTD ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website cods.ltd or engage our services.

1. Information We Collect

Personal Data

We may collect personally identifiable information that you voluntarily provide when you:

• Fill out the contact form (name, email address, phone number, project details)
• Subscribe to our newsletter (email address)
• Request a quote or consultation
• Communicate with us via email or other channels

Automatically Collected Data

When you visit our website, we may automatically collect certain information, including:

• IP address and approximate geographic location
• Browser type and version
• Operating system
• Pages visited and time spent on each page
• Referring website or source
• Device type (desktop, tablet, mobile)

2. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your inquiries and provide requested services
• To send you project proposals and estimates
• To send periodic newsletters (only if you opted in)
• To improve our website, services, and user experience
• To analyze website traffic and usage patterns
• To prevent fraud and ensure website security
• To comply with legal obligations

3. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your personal data based on the following legal grounds:

• Consent — when you voluntarily submit your data through our forms or subscribe to our newsletter
• Legitimate interest — to improve our services, analyze website usage, and ensure security
• Contractual necessity — when processing is required to fulfill a service agreement
• Legal obligation — when we are required to process data by law

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your data only in the following circumstances:

• Service Providers — trusted third-party services that assist us in operating our website and business (hosting, email services, analytics), subject to confidentiality agreements
• Legal Requirements — when required by law, court order, or governmental authority
• Business Transfers — in connection with a merger, acquisition, or sale of assets, with prior notification to affected users
• With Your Consent — when you have given explicit permission for a specific purpose

5. Data Storage and Security

Your data is stored on secure servers with industry-standard protections. We implement the following security measures:

• SSL/TLS encryption for all data transmissions
• Secure server infrastructure with regular security updates
• Access controls limiting data access to authorized personnel
• Regular security audits and vulnerability assessments
• Data minimization — we only collect data that is necessary

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:

• Contact form submissions — 24 months from the date of submission
• Newsletter subscriptions — until you unsubscribe
• Website analytics data — 26 months (anonymized after this period)
• Contractual data — for the duration of the contract plus any legally required retention period

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Right of Access — request a copy of the personal data we hold about you
• Right to Rectification — request correction of inaccurate or incomplete data
• Right to Erasure — request deletion of your personal data ("right to be forgotten")
• Right to Restrict Processing — request that we limit how we use your data
• Right to Data Portability — receive your data in a structured, machine-readable format
• Right to Object — object to processing based on legitimate interests or for direct marketing
• Right to Withdraw Consent — withdraw your consent at any time without affecting prior processing

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within 30 days.

8. Cookies

Our website uses cookies and similar technologies to enhance your browsing experience. For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party site you visit.

10. International Data Transfers

As a global company operating across multiple countries, your data may be transferred to and processed in countries other than your country of residence. We ensure that appropriate safeguards are in place, including:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Data Processing Agreements with all service providers
• Compliance with local data protection laws in each jurisdiction

11. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a child, we will take steps to delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically. Continued use of our website after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

• Email: [email protected]
• General inquiries: [email protected]
• CODS.LTD — Global Headquarters

See also: Terms of Service · Cookie Policy